District II Meeting
District Meeting 11/7/09

Meeting was called to order at 3:16 p.m.

Members present:
Dave Ogle, Kevin Parker, Moriah Ogle, Susan Doane, Danielle Doane, Sissy Bartmess, Darcy Alm, Carol Hamm, Teresa Kelleybrewer, Wes Brewer, Brendon Brewer

Minutes read:
The minutes were read and Darcy made a motion to accept the minutes as read, with a second from Moriah. Motion passed.

Treasurer’s Report:
An audit was completed by Sissy and Peggy. We will get an accurate report at our next meeting after the next bank statement is received. We have approximately $1,711.47 in checking, $263 in savings and $7,264.52 in the CD. We made $359 at the district show this year. Outstanding bills that were paid: Post office box $44, Nonprofit corporation fee ($15), $124.84 (LaRay for chicken), $72.33 (Moriah for certificates.) Peggy made a motion to pay Nick and Diane for award stuff ($20 and $5), with a second from Patsy. Motion passed. Patsy made a motion to approve the treasurer’s report, with a second from Darcy. Motion passed.

Old Business:
Patches: Susan got a cost of $10 per patch, Moriah said $8.50 for ones put on at Montana marketing. It was decided not to go ahead with the patches.

New Business:
Recommendations: We discussed some ideas for recommendations and it was determined that the individual clubs will submit any recommendations themselves.

Awards:
An awards committee was chosen and the members are: Marsha, Kevin, Moriah, Sissy, Patsy, Wes. Peggy made a motion we stay with the $700 budget as last year, with a second from Bill. Motion passed.

Tree talked about sponsors for the hi-point awards this year. Wes/Tree donating $100, Moriah as well, with possible donations from Vickie C. vets.

Moriah motioned holding a fun show, no points, that all money made goes to awards. Moriah would do up certificates so district would not be out any money and she will find an arena location, with a second from Kevin. Motion passed. Show to be held on June 6, 2010.

Moriah made a motion that we give 1-4 for adults age groups and through 6 for the kids groups. No second was given and Moriah withdrew the motion.

Thanks to Carol for the bags and stuff given out at awards.

Timer Problem:
Timer #1 is not working right. There was discussion on how much it would cost to replace our timers. Patsy talked about buying a new one each year to replace them. It was also discussed that we only need to have 3 timers. The $1 per rider fee will be in effect again this year. Patsy will check on prices of new timers. Dave made the motion that the $1 fee goes into savings and the $5 time only runs should go into savings for timers as well, with a second from Peggy. Motion passed.

National Convention Report:
There were not many people present. They are cutting down the number of games because of the number of people expected to come. Dropped 4 games. (Western Jumping, ½ 8 and 2 others). The royalty bring in most of the money to the nationals. Kalispell needs sponsors for saddles and events. Bill made a motion for our district to sponsor 1 event for nationals for $350, with a second from Patsy. Discussion to send it through the Kalispell club so they get the extra percentage. Motion passed. Peggy made a motion that our district wants to sponsor pole bending, all age groups, with a second from Wes. Motion passed. Nationals is in Minnesota in 2011. Camping only across the road. No horses. Nobody without a driver’s license can drive any motorized vehicle. No alcohol at or by the arena. Rule changes: Lane judge can’t cheer for anyone in the arena when judging even if you don’t have anyone in your lane, can go in to the sportsmanship rule if needed. Swing events, on the entries, we will not run the events if we don’t have time and you won’t get your money back.

Porta Potties:
It was discussed that there is a bill from Lit’l Johns due for $35. Peggy made a motion that we pay the $35, with a second from Wes. Motion passed.

State convention:
Tree made a motion that our district sponsor $100 for hi-point state awards, with a second from Bill. Motion passed.

It was discussed that is nobody else puts in for State that our district at that time will put in a bid. Susan will put in for dates in Townsend in case we do state.

Susan will also put in for the date of 8/22/10 for the district show, hosted by the Western Patriots this year and check on how much they will charge us to use the arena.

Dates for shows that we know are July 11, 2010 for Trail Riders Point Show, and May 1, 2010 for the Valley Blues horse show and June 6, 2010 for the fun show for awards.

Checks not cashed. Sissy stated that there are 2 outstanding checks that have not been cashed since January 09 and it was decided that we should void them.

Our next meeting will be the first weekend in February, February 7, 2010 at Sissy’s at 4 p.m.

Patsy made a motion to adjourn the meeting, with a second from Wes. Motion passed. Meeting adjourned at 4:26 p.m.